Sales and Purchase Information

The 2011 Prix de West Sale will open Saturday, June 11, at 5:00 P.M. at the National Cowboy & Western Heritage Museum®. Each person purchasing a ticket for the sale will receive a ballot book containing one ballot for each art piece in the exhibition. Each ballot book will have a serial number, which is registered only to the purchaser of that specific ballot book.

The purchaser has from 5:00 to 6:30 P.M. to drop his signed and numbered ballot into the boxes by the art he wishes to purchase. At 6:30 P.M., each salesperson will draw three names and post them on a large card near each work. The printed art number must match the number of the art piece, and the name on the ballot must match the name registered to that ballot book number.

The person whose name is posted first will have thirty (30) minutes to reach the salesperson and pick up the bill of sale to purchase the art.

Once the sale is confirmed, the seller will write SOLD on the card. If the first individual has not claimed the work of art after the initial thirty (30) minutes expires, the second name is now also eligible to purchase the art for the next twenty (20) minutes. Finally when that 20 minutes expires, the third name is now also eligible to purchase the art for the next ten (10) minutes. For bronze sculptures, multiple names will be drawn for the additional castings available.

ONLY THE PERSON WHOSE BALLOT BOOK NUMBER MATCHES THE NAME POSTED CAN PAY FOR THE ART.

ALL ART PURCHASES REQUIRE PAYMENT IN FULL THE NIGHT OF THE SALE.

We urge all patrons to remain in the gallery until all sales are final. At 7:30 P.M., unsold art is available on a first-come, first-serve basis. Checks are to be made payable to the National Cowboy & Western Heritage Museum. Purchases made by cash or check generate more support for the nonprofit Museum. Visa, MasterCard, American Express and Discover cards also are accepted. State and local sales tax will be added to the purchase price, when applicable. Any tax exemption will be verified. Prix de West purchasers can expect a handling surcharge that totals three percent of the purchase price per work of art. The maximum handling surcharge has been set at $300 for any work selling for $10,000 or higher. The Museum Board of Directors has implemented the fee to cover the extensive handling of works that makes the annual exhibition possible.

All art will remain on display until the close of the exhibition August 7, 2011, by which time each purchaser must have completed shipping arrangements with the assistant registrar. Items will be shipped to the buyer according to agreed upon arrangements.

The exhibition awards will be announced at the Prix de West Awards Banquet immediately following the sale. The winner of the Prix de West Purchase Award will be announced at noon, Saturday, June 11, during the Prix de West luncheon.

Ballots for the Nona Jean Hulsey Rumsey Buyers' Choice Award should be placed in the Ballot Box located near the entrance to the Kerr Gallery before 6:30 P.M. on Saturday, June 11, 2011.

The prices listed in this publication were assumed accurate at the time of printing. Please check the title label in the gallery for any changes.

Fixed-Price Sale

A ballot book purchaser should drop his or her signed and numbered ballot into the box by the works he wishes to purchase.

For a purchase to be valid, the ballot number must match the number of the work of art. The name on the ballot must match the name registered to the serial number of the ballot book. Only the person whose ballot book serial number matches the name posted can claim the piece.

The Prix de West galleries will be open for one hour following the awards banquet for additional sales. Payment must be completed the night of the sale by presenting 100 percent of the established price. All art will remain on display at the Museum through August 7, 2011.

A complete set of procedures and rules is available in each ballot book.

Minimum-Bid Procedures and Rules

Any Prix de West patron with a registered ballot book may participate in the Minimum-Bid Sale. Minimum-Bid artwork is located in the Kerr Gallery. The artwork is designated by a red ballot box near each piece.

Minimum-Bid ballots are provided in a designated envelope included in the buyer's packet. Each patron may bid on one or more of the works of art. Qualified bids are required to meet at least the reserve price posted on the artwork and include bid amount, buyer's name, phone number, buyer's bid number and signature. Bids may be as high as the patron feels comfortable making and must be in whole dollar increments.

Patrons will have until 5:30 P.M. on Saturday, June 12, to place a bid in this portion of the Prix de West sale by submitting the required ballot. At 5:30 P.M. all Minimum-Bid boxes will be removed and results tabulated. Each winner will be certified by a representative of EideBailly before the buyer's number and winning bid are posted at the artwork no later than 6:00 P.M.

Winning bidders are required to purchase each work of art at the price he or she has bid. Minimum-Bid works of art will remain a part of the Prix de West Exhibition and on display through August 7, 2011.

Only the person whose buyer's number matches the number posted can pay for the art.

All art purchases require payment in full the night of the sale.

If a work of art in the Minimum-Bid does not sell, it will be available for purchase during the regular sale. A white box will be located under each Minimum-Bid box. Buyers not participating in the bid process may submit a ballot from their ballot book at any time prior to 6:30 P.M. However, buyers' names will only be drawn and posted from the white ballot boxes if the piece does not sell during the Minimum Bid.